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Full job description
Job Description :

Key Responsibilities:
Calendar and Schedule Management:

– Manage directors’ calendars, schedules, and appointments.

– Coordinate internal and external meetings, including logistics, agendas, and materials preparation.

– Prioritize and arrange conflicting commitments to ensure optimal time utilization.

Travel and Expense Management:

– Process travel expenses, reconcile receipts, and submit timely expense reports for the directors.

– Coordinate complex travel arrangements, including flights, accommodations, and transportation.

– Prepare detailed itineraries and travel packs for executives.

Communication and Correspondence:

– Draft, review, and edit correspondence, emails, reports, and presentations.

– Screen and handle incoming calls, emails, and other forms of communication.

– Respond to inquiries and requests on behalf of Directors, providing necessary information or redirecting to appropriate parties.

Meeting and Event Coordination:

– Organize and facilitate executive-level meetings, conferences, and events.

– Prepare meeting agendas, take minutes, and distribute action items.

– Coordinate with internal and external stakeholders to ensure smooth event logistics.

Information Management:

– Maintain confidential and sensitive information with utmost discretion.

– Create and maintain filing systems, databases, and document repositories.

– Retrieve and organize data, reports, and presentations as needed.

Relationship Management:

– Build and maintain positive working relationships with internal and external stakeholders.

– Act as a liaison between executives and other team members, departments, and external contacts.

– Collaborate with cross-functional teams to support projects and initiatives.

Special Projects and Initiatives:

– Assist with special projects, research, and analysis as assigned by Directors.

– Contribute to process improvement efforts and provide innovative ideas to enhance productivity and efficiency.

Qualifications and Skills:

– Bachelor’s degree in Business Administration, Communications, or a related field.

– Proven experience as an Executive Assistant or in a similar role, preferably supporting C-level executives.

– Strong organizational and multitasking abilities with excellent time management skills.

– Exceptional verbal and written communication skills.

– Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.

– Discretion and ability to handle sensitive and confidential information.

– Strong problem-solving skills and attention to detail.

– Ability to work independently, exercise good judgment, and prioritize tasks effectively to meet the deadlines.

– Flexibility to adapt to changing priorities and work well under pressure.

– Strong interpersonal skills and the ability to work collaboratively with cross-functional teams.

* Female Candidate Required with minimum 2 years experience in the same role.

Job Type: Full-time

Pay: ₹300,000.00 – ₹400,000.00 per year

Ability to commute/relocate:

Rohini, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Preferred)