Job By Categories

Full job description
Back Office Assistant, Mumbai – Job Description

About Zeidler Group

Zeidler Group India Private Limited is a subsidiary of the European law firm, Zeidler Group (“Zeidler”) with offices in London, Frankfurt, Dublin, Luxembourg, Paris, Melbourne, Winterthur, Phoenix, New York, and Mumbai.

In Mumbai, we develop “legal tech” and “regulatory tech” solutions in the form of a modular online platform called “Zeidler Swift” to help the international asset management industry with their global legal and compliance challenges. We use modern technologies like NLP-based chatbots, distributed technologies (IPFS) and others. We were shortlisted as LEGAL TECHNOLOGY TEAM OF THE YEAR in Legal Business Awards 2019, London, UK. Our client base consists of world-leading, international asset management companies.

About the Role

We are looking for a meticulous and detail-oriented Back Office Assistant to join our team. This entry-level role is designed to support day-to-day administrative tasks. The ideal candidate should possess excellent written and oral English skills, a proactive attitude, and the ability to work efficiently both independently and as part of a team with high attention to details.

Key Responsibilities

Handle routine tasks such as data entry, filing, and electronic document management.
Maintain and update lists, calendars, and schedules.
Assist with creation and maintenance standard templates.
Support senior staff by managing simple tasks to allow focus on complex projects.
Keep track of pending tasks and follow up with relevant stakeholders.
Collaborate with team members, be open to receiving feedback and share their opinion.
Identify areas for improvement in administrative processes.
Suggest innovative solutions to streamline routine operations.
Requirements

Excellent written and oral English communication abilities.
Highly meticulous and accurate in handling data and documents.
Demonstrates strong organizational skills and reliability.
Open to asking clarifying questions to ensure task accuracy.
Welcomes feedback and actively seeks opportunities to improve.
Proficient with MS Office Suite (Word, Excel, PowerPoint) and other office software.
Ability to adapt quickly to new tools and systems.
Proven track records of excellent performance
International mindset
Experience

Minimum of 1 year experience in a global professional environment in a similar administrative or back-office role is required.
We offer our employees:

· Genuine responsibility.

· Direct client contact and industry connections.

· Impact on the development of the firm.

· The opportunity to work at the interface of law and technology.

· Professional memberships.

· Participation in international courses, training and conferences.

· Camaraderie with a multi-national team.

· Opportunity to work from our international office(s)

· Secondments at leading asset managers.

· 25 days of paid holiday per year.

Does this sound like you? We’d love for you to apply.

Zeidler is an equal opportunity employer who agrees not to discriminate against any employee or job applicant because of race, colour, religion, national origin, sex, physical or mental disability, or age.

Job Types: Full-time, Permanent

Pay: ₹300,000.00 – ₹500,000.00 per year

Benefits:

Flexible schedule
Health insurance
Paid sick time
Provident Fund
Work from home
Schedule:

Day shift
Monday to Friday
Supplemental Pay:

Performance bonus
Yearly bonus
Application Question(s):

What is your current salary per year?
What is your expected salary per year?
What is the notice period in your current organisation?
What is your permanent residence location?
Experience:

Back Office / Operations: 1 year (Preferred)