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Job Description: Personal Assistant to the Director

Position Title: Executive Assistant to the Director

Department: Director’s Office

Reporting To: Director

Location: Jaipuria Institute Of Management, Lucknow

Employment Type: Full-time

Position Summary:

The Executive Assistant to the Director will play a pivotal role in ensuring the smooth functioning of

the Director’s Office by providing high-level administrative, operational, and strategic support. The

role demands exceptional organizational, communication, and multitasking skills to manage priorities

effectively while maintaining discretion and professionalism.

Key Responsibilities:

1. Administrative Support:

Manage and coordinate the Director’s calendar, including scheduling meetings,
appointments, and events.

Prepare and organize documents, reports, and presentations for meetings and reviews.
Draft correspondence, emails, and official communications on behalf of the Director.
Maintain records, files, and sensitive information with confidentiality.
2. Meeting Coordination:

Organize and facilitate meetings, including preparing agendas, taking minutes, and
following up on action items.

Coordinate with internal teams, faculty, and external stakeholders for effective
communication.

3. Operational Oversight:

Act as a liaison between the Director’s Office and various departments within the
institution.

Ensure timely completion of tasks and projects assigned by the Director.
Monitor and track institutional activities, deadlines, and progress reports.
4. Event Management:

Assist in planning and organizing institutional events, conferences, and workshops in
collaboration with other departments.

Manage logistics, invitations, and guest coordination for events attended or hosted by
the Director.

5. Strategic Assistance:

Conduct research and analysis to support decision-making processes.
Provide inputs and insights on institutional policies, procedures, and operations.
Assist in monitoring the implementation of strategic initiatives.
6. Other Duties:

Handle travel arrangements, itineraries, and reimbursements for the Director.
Support ad hoc projects and assignments as required.

Qualifications and Skills:

Educational Requirements:
Bachelor’s degree in Management, Administration, or a related field (Master’s degree

preferred).

Experience:
At least 10 years of experience in a similar role, preferably in an academic or corporate

environment.

Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with

scheduling and project management tools.

Core Competencies:
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Ability to handle multiple tasks and prioritize effectively.
High degree of professionalism and discretion in handling confidential information.
Strong problem-solving and analytical skills.

Preferred Attributes:

Familiarity with the operations of a PGDM or academic institution.
Knowledge of institutional policies, regulatory frameworks, and accreditation processes.
Experience in coordinating with senior leadership and external stakeholders.

Work Environment:

This role operates in a fast-paced academic environment that demands adaptability, flexibility, and a

proactive approach to challenges.